Our Communicable Disease Plan

We will do everything we can to ensure that our members and coaches are safe. Please read our plan and understand the risks, and do your part to help us all be safe!

West Coast Rhythmic Gymnastics Club

Communicable Disease Plan

A communicable disease is an illness caused by an infectious agent or its toxic product that can be transmitted in a workplace from person to person. Examples of communicable diseases that may circulate in a workplace include COVID-19, norovirus, and seasonal influenza.

Communicable disease prevention focuses on basic risk reduction principles to reduce the risk of workplace transmission of COVID-19 and other communicable diseases. The fundamental components of communicable disease prevention include both ongoing measures to maintain at all times and additional measures to be implemented as advised by Public Health.

Westcoast Rhythmic Gymnastics is committed to creating a safe working environment for staff and participants that reduces the risk of transmitting communicable diseases. Westcoast Rhythmic Gymnastics will complete the following:

1.    Westcoast Rhythmic Gymnastics will support staff who may be sick with a communicable disease to avoid working while sick (for example, fever and/or chills, recent onset of coughing, diarrhea);

2.    Westcoast Rhythmic Gymnastics will promote hand hygiene by providing hand hygiene facilities with appropriate supplies and reminding employees and participants with signage to wash their hands regularly and to use appropriate hygiene practices;

3.    Westcoast Rhythmic Gymnastics will maintain a clean environment through routine cleaning processes contracted through the facilities at St. Margaret’s University School and Shoreline Middle School before and after gym times.

4.    Westcoast Rhythmic Gymnastics and the facilities they rent from: St. Margaret’s University School and Shoreline Middle School will ensure building ventilation is properly maintained and functioning as designed;

5.    To a reasonable extent, Westcoast Rhythmic Gymnastics will support employees in receiving vaccinations for vaccine-preventable conditions;

Westcoast Rhythmic Gymnastics is prepared to implement additional prevention measures as required by a medical health officer or the provincial health officer to deal with communicable diseases in our club, should those be necessary.

COVID-19 Protocol

Rational (as stated in the BCRSGF Return to Play Document):

- Rediscover the physical and psychological benefits related to all levels of rhythmic gymnastics training so that members may continue to receive benefits derived (both physically and psychologically) from the practice of their sport of choice.

- Offer a positive, pleasant, and safe experience of gymnastics and leisure for its members.

Member Awareness

- West Coast Rhythmic Gymnastics Club (WCRG) will inform gymnasts and their families through email, club website, registrations, and telephone and in person communications about the new protocols due to COVID-19.  As protocols change updates will be provided be provided using similar methods.

- All gymnasts will be required to fill in waivers specific to COVID-19 claims exclusion before participating in camps and/or classes. Declaration forms will also be signed by all gymnasts and coaches to declare their understanding or the risks as well as their responsibility to self-regulate.

- Gymnasts responsible to bring the following items:

  • Personal supply bag: wipes, personal hand sanitizer, tissues, masks, etc.
  • Socks or rhythmic toe shoes
  • Personal water bottle
  • Personal mask

-Pre-competitive and competitive gymnasts are also responsible for:

  • Personal gym bag and hoop cover, for all Rhythmic Gymnastics handheld apparatus and adjunct training items (e.g. yoga block, weights, roller etc.)

- Participants and families must review the COVID screening policy and know that they cannot enter the facility if they or a household member has the onset of illness with symptoms compatible with suspected or confirmed COVID-19 in the last 14 days.

Entering and Exiting Facility

- Designated separate entrance and exit to gym. 3 meters apart at the entrance, exit and all times.

- Sanitize or wash hands at the entrance and exit.

- All gymnasts must wear a mask all the time everywhere except practising on the carpet.

- Gymnasts encouraged to arrive no earlier than five minutes before start of class, and to leave immediately at the finish of class, no loitering.

- Parents to drop off and pick-up gymnasts outside of the facility. No spectators allowed during regular practice, only during special events according to the latest PHO guidance.

Facility Safeguarding

High touch surfaces to regularly disinfected throughout day – including but not limited to – class changes, lunch and snack breaks, and at the end of the day.

Hand sanitizer to be stationed at the entrance, exit and the break areas.

In the event a gymnast comes down with COVID-19 symptoms during training, they are to immediately leave training and break area – isolated with adult supervision (mask for adult and gymnast), parent to be contacted for pick up and to contact 811 or clinic to determine appropriate next measures.  Any areas gymnast touched to be immediately disinfected.

- Sanitizing or washing hands before and after every sneeze, cough, water-snack and washroom breaks.

Staff Management

- All staff, prior to coming to work, must complete self-assessment tool and report to supervisor if either they are a household member has had the onset of illness with symptoms compatible with suspected or lab-confirmed COVID-19 in the prior 14 days.  Staff feeling unwell MUST STAY HOME.

- Coaches to wash/sanitize hands between working with groups, at all breaks, if they sneeze, cough, or touch face, and after eating.

- Coaches to wear masks if they are unable to maintain physical distancing.

Program Management

- All gymnasts to wash/sanitize hands when entering the facility, during all breaks, before and after eating, after sneezing, coughing.

- All gymnasts to arrive dressed for training – should change out of training clothes before leaving the facility, or put additional layers on top of training wear.  

- No sharing of food, water bottles, personal hand sanitizers – gymnasts to bring sufficient water for the day, all food packaging to be taken away with gymnast or put into designated garbage bins on-site.

- All equipment stored in a personal area.

Local health authority to be consulted for any unique or specific circumstances as needed.

First Aid

- All persons attending an injured individual must first put on a mask and gloves.

First aid guidelines as outlined by WorkSafeBC at: https://www.worksafebc.com/en/resources/health-safety/information-sheets/ofaa-protocols-covid-19-pandemic

There are three additional policies and forms or parents to review and agree to in the Terms and Conditions when you sign up for a class.

1.    BCRSGF Individual Facility Declaration

2.    BCRSGF Assumption of Risk (with COVID)


COVID Cancellation Policy

In these uncertain times, we are working to provide our members with the greatest possibly clarity on our approach to managing our programs during the pandemic. Please send us an email if your question is not answered here!

-Cancellations more than two weeks, refund minus $10 administration fee (to cover transaction and administration fees).
-Cancellations less than two weeks prior, 50% camp fees can be used towards fall classes.
-If our facilities are shut down due to COVID-19, members will be refunded a pro-rated portion of the fees.
-If our facilities remain open, we will be unable to refund fees once the camp has begun due to illness or potential illness.

-If our facilities are shut down due to COVID-19, we will immediately switch classes to Zoom for the rest of the month.
-Before the next month begins, members can decide if they would like to continue with Zoom classes or withdraw.
-Zoom classes for the following month(s) will be billed at 40% of the regular class fees.
-If our facilities remain open, we will be unable to refund fees once the month of classes has begun due to illness or potential illness.


Daily Health Check – Parents/Guardians Daily Health Check

1.      Key Symptoms of Illness

Does your child have any of the following symptoms? Circle One

Fever                                                                 Yes     No

Chills                                                                 Yes     No

Cough or worsening of chronic cough          Yes     No

Shortness of breath                                        Yes     No

Loss of sense of smell or taste                      Yes     No

Diarrhea                                                            Yes    No

Nausea and vomiting                                       Yes    No

2.     International Travel

Have you returned from travel outside of Canada in the last 14 days?

Yes     No

3.     Confirmed Contact

Are you a confirmed contact of a person confirmed to have COVID-19?

Yes     No

 If you answered “YES” to one of the questions included under ‘Key Symptoms of Illness’ (excluding fever), the student should stay home for 24 hours from when the symptom started. If the symptom improves, the child may return to gym practice when they feel well enough. If the symptom persists or worsens, seek a health assessment.

If you answered “YES” to two or more of the questions included under ‘Symptoms of Illness’ or the child has a fever, seek a health assessment. A health assessment includes calling 8-1-1, or a primary care provider like a physician or nurse practitioner. If a health assessment is required, the child should not return to gym practice until COVID19 has been excluded and their symptoms have improved.

When a COVID-19 test is recommended by the health assessment: • If the COVID-19 test is positive, the child should stay home until you are told by public health to end self-isolation. In most cases this is 10 days after the onset of symptoms. Public health will contact everyone with a positive test. • If the COVID-19 test is negative, the child can return to gym practice once symptoms have improved and they feel well enough. Symptoms of common respiratory illnesses can persist for a week or more. Re-testing is not needed unless they develop a new illness.  

If a COVID-19 test is recommended but is not done because you choose not to have the test, or you do not seek a health assessment when recommended, and the child’s symptoms are not related to a previously diagnosed health condition, you should stay home from gym practice until 10 days after the onset of symptoms, and then the child may return if they are feeling well enough. If a COVID-19 test is not recommended by the health assessment, the child can return to gym practice when symptoms improve and they feel well enough. Testing may not be recommended if the assessment determines that the symptoms are due to another cause (i.e. not COVID-19). If you answered “YES” to questions 2 or 3, use the COVID-19 Self-Assessment Tool to determine if the child should seek testing for COVID-19. A health-care provider note (i.e. a doctor’s note) should not be required to confirm the health status of any individual.


I have read and reviewed the Daily Health Check and understand I must complete this daily for my child before they arrive on-site. I will review this checklist daily when assessing my child.